"There is no bad weather, just bad clothing." -Swedish maxim
After a big night out on New Year's Eve, come find out what the Swedes have known all along. Charlotte Running Club members Jordan Kinley and Meagan Nedlo will be holding a Craft of Sweden sample sale before and after the Hangover Run. Getting fit may take all year, but looking fit can be accomplished before noon on January 1, 2011.
Most of the samples are size medium so if you're a large use it as a new year's resolution to lose weight. If you're a small, maybe the holidays have been particularly unkind and now you're a medium. This is an opportunity to round out your running apparel collection, buy a belated Christmas gift or get what Santa forgot to put under the tree.
Available items include: - Baselayers - T-Shirts - Thermal Tops - Tights - Women's shorts - Jackets - Hats - Socks - Some bike gear - Some tri gear
Items will all be priced to sell at 50-60% off retail. Cash is preferred, checks are accepted, credit doesn't work and lay away isn't an option.
With Thunder Road and Kiawah behind us, 2010 is just about done. With only a few races here and there remaining in 2010, it is time to start looking ahead to January!!! I have listed what I know club members are thinking about. Please consider a couple of these and let us know which ones you will probably attend. Since several of them require a short road trip either the day of or the morning of the event, we can help connect you with other runners to carpool. Go Green and save some gas J
1/1 Hangover Run – McAlpine Park– More details to come but a fun way to start the new year with club members. Come run a free timed race and stick around for a few more miles afterwards.
1/8 Frosty 50k Salem Lake Winston Salem - > marathon equals an ultra which scares a lot of folks but let me tell you from personal experience, this race is a blast! It is such a friendly experience and tons of support to get you through 50k. I did a road trip last year with Thomas Eggar, Michelle Hazelton and Matt Jaskot. Nothing like stopping at IHOP after a 31 mile run! Lots of club members already planning to road trip over that morning as this is an easy one to get to the morning of. http://www.twincitytc.org/ Frosty 50k (website was down Sun dec 12th but might be back up)
1/15 Charleston Full and Half Marathon – This year is the first year for the full marathon and 2nd for the half marathon. The race festival organizers have been working hard to make this year even better. Justin Breland, Mike Kahn, Deb Rubinich, Adam Mayes, Richard Hefner are the folks that come to mind making the trip. Charleston is an easy 3-4 hour drive from Charlotte and if you have never visited the city, please do. It is wonderful. http://www.riverfrontracefestival.com/
1/22 Hot Chocolate 10k Asheville, NC – Chris Jones has attended this before and recommends it. The CRC board is running this race Saturday morning and then spending the rest of the weekend planning out 2011 and club vision. Come join us at the race as several others are doing. Hurry up as the race caps at 1000 and allegedly is near capacity. http://www.hotchocolate10k.com/
1/22 Charlotte Running Company Trail Race Whitewater center 13, 9, 4 mile options If you prefer to stay in town and are a fan of or want to give a trail a try, then come on out to this race. CRC has performed pretty well in this event and should do the same this year. Colleen Cummins and Lat Purser – last year overall winners for 13 Jocelyn Sikora and Keith Mrochek – last year overall winners for 8.2 Kay Allen and Bjorn Erik Norman – trail regulars who I am sure will be present at the events. http://www.crctrailrace.com/
1/29 Fellowship of the Idiot Run – 19.7 miles total up and down Morrow State Park mtn. Put on by Vac and Dash out of Albermarle http://www.vacanddash.com/FellowshipoftheIdiots.htm club members Jen and Stan Austin, Bill Shires, and Scott Helms – inductees into the Fellowship of Idiots. 5.30am start. Another easy drive of 1 hour or less from Charlotte. If you are training for a Spring marathon and/or ultra, the folks at Vac and Dash are a blast. This event is very low key as you will see at the link above and best of all free!
1/29 Winter Flight 8k (RRCA State championship put on by the Salisbury Rowan Road Runners). This race draws some of the best running talent in North Carolina. Since it is a 10am race start over in Salisbury, a short 1 hour drive the morning of the event will get you there in plenty of time. A few members who competed last year: Bill Shires, Jason Holder, Caitlin Chrisman, Theoden Janes, Alana Hadley, Allen Strickland, Kevin Ballantine http://www.active.com/running/salisbury-nc/winter-flight-8k-run-and-5k-walk-2011
Many people familiar with the Charlotte racing scene have heard the name "Jordan Kinley." As the 2010 Run For Your Life Grand Prix Series winner and specialty running sales rep in North and South Carolina, he is best known for his countless local victories as well as his tendency to provide free Nuun, Balega socks or Fuel Belt products to people at group runs and races. He ran the 2010 Tobacco Road Marathon and finished with a second place time of 2:27:17. Jordan is always willing to help his fellow running friends out in a workout, easily blocking the wind as they struggle to keep up with his relaxed cadence. Most importantly, Jordan is also the reigning Thunder Road Marathon Champion (he ran 2:29:39) and plans on running Charlotte's marathon again this year, in an attempt for back-to-back victories. Here he shares some insight into his training this past fall, his goals for the race and offers advice to those running the course for the first time.
You ran sub-2:30 marathon twice over the last twelve months. Do you think you've been able to train at a level that would allow you to lower your PR at the Thunder Road Marathon on December 11th? I hope to run in the low 2:20s this year. I know I'm capable of running 3 to 5 minutes faster than my PR and plan to do so this Saturday. In my three previous marathons, I've never run slower than 2:30 and I hope to keep that streak alive. We'll see if I can keep things together after going through the halfway point a little faster than those efforts. I've trained with a relaxed state of confidence this fall that has allowed me to target a personal best.
Does your job allow the flexibility to put in the high mileage that is typical of marathon training? I have the best job in the world. I work for The Genesis Agency which sells into the specialty running and bike channels in the Carolinas. All day I visit with store owners and staffers who love endurance sports as much as me. Since most accounts don't open until 10 am, I don't have to be at an "office" before then.
Most mornings I'm able to hit my email inbox while drinking a big pot of French pressed coffee. It's important to fuel up prior to my morning run. I'll hit the streets for some caffeinated miles around 9 am, take a shower and be in stores by about 11 am. Nobody likes the guy who shows up right when the doors open anyway. I have to shake my head when Charlotte Running Club friends are doing workouts at 5:30 am in order to be at work on time. Sometimes I join them, but I'd rather be sleeping. Their dedication is great and it keeps me motivated to train hard.
On your blog, you indicate that you've run over 100 miles for the past seven weeks, with five of those weeks over 110. What's the hardest part about running in the triple digits? How do you manage to stay injury free?
My focus since coming back from Japan has been on logging miles. I have been able to stay injury free by cutting back on the number of workouts that I do. The intensity is much less, but I'm out the door for longer periods of time and more often. The hardest part is knowing that even after a 14-15 mile day there is no time to pat yourself on the back as you have to do it again the next day.
I also think I've been able to stay healthy by not dwelling on the number. I used to get hurt a lot when I totaled my mileage after every run and I knew when I was approaching my upper limits. It was like I could create an injury if I thought I should have one. Now, I just calculate the week's total near Friday so that I have a rough idea of what I need to hit in order to keep the streak going.
What was the determining factor in your decision to run Thunder Road again? I figure that if I wait until spring, I'll be injured so I might as well race a marathon when I'm healthy. Actually, I was looking at a marathon calendar and found a big gap between 12/11/10 and late January of next year. I emailed with my coach and we both think it would be a big confidence boost to run a good time off of non-specific marathon training.
I also think a fair number of Charlotte runners don't take advantage of the marathon in their backyard. I see a lot of people looking for fast times at "destination marathons" around the country which is great for the sport, but maybe not their local community. I enjoy supporting local businesses whether they are restaurants, running shops or, in this case, a marathon. When I lived in Norman, OK, I felt a strong connection to running the Oklahoma City Marathon as it meant so much to the community. The race benefits the OKC Memorial and it was cool to be a part of the state's race.
I would love to see that happen with Thunder Road. It would be cool if one day the race were to boast finishing figures in the tens of thousands. I would also like to see it grow to match the elite level seen at the Charlotte Observer Marathon. I recently read 14 champions went under 2:25 between 1977 and 2004. If I could be a part of that revival, then it would be worth my time.
How is your training different this fall than it was last fall? Last fall I was over trained and exhausted from a summer of training and racing. I had also just been introduced to the infamous swine flu in November. I wasn't really prepared to run a marathon, but wanted to do feel like a part of the local running community. My training this year has been much more consistent and relaxed. I'm much stronger as a result of the increased mileage too. Last year my longest run in months was something like 16 miles, while this year I run 16 miles in a day several times a week.
Based on your race experience last year, what parts of the course are toughest to maintain a positive mentality and stick to your goal pace? I just ran with a big group of Charlotte Running Club members on 12/4. It was a great crew that left from the Dowd YMCA and ran the first half of the marathon course. I had forgotten how hilly it was and, also, don't know the course all that well. I'm familiar with all of the streets, but couldn't tell you which way to turn at any intersection, especially in the neighborhoods. I think last year I just blacked out in the moment or blocked out the tough parts.
The first part of the course is physically the toughest while the stretch from Uptown to NoDa is mentally the toughest. I remember the loneliness of the course as you ran away from from the finish. There aren't many spectators and I had a hard time staying on pace and being positive due to the desolation. Hopefully this year Cabo Fish Taco, Espada Bikes or Smelly Cat brings a big customer base out to cheer.
Do you have any advice for people running the Thunder Road Marathon? I guess this is where I'm supposed to insert my corny piece of running wisdom. It would look bad if I chose not to respond so I better say something. If someone offers you a bloody mary at mile 22, drink it.
Best of luck to everyone running the 5k, half marathon or marathon at Thunder Road. If you're not, come cheer the rest of us on or volunteer at the race in some capacity.
Senior Michael Crouch (Yucca Valley, Calif., Yucca Valley) left no doubt that he is the best cross country runner in Division II when he decisively kicked away from Columbus State's Meshack Koyioki on a snow covered course at the NCAA DII Cross Country Championships in Louisville, Ky to win the 2010 NCAA National Cross Country Championships individual crown. For almost the entire 10,000-meter course, stride for stride, Crouch matched Koyiaki, who had set himself up as the favorite after winning three match-ups during the season, including the DII Southeast Region title. Crouch waited until 150-meters to go when the finish line was in sight, separating himself and winning by an impressive 3.6 second margin.
A midnight snow storm and temperatures near freezing left the Tom Sawyer Park course in a frozen muddy slippery mess, but Crouch was able to post a solid 30:43.2 mark for 10k despite the conditions. The short handed Royals struggled somewhat finishing 12th in team scoring with Simon Stuetzel (Meinborn, Germany) in 60th, Alexander Schilling (Dresden, Germany, Sportgymnasium ) in 81st, Colin Guillard (Pommerieux, France, Louis Cormontaigne Metz France) in 107th, and Felix Duchampt (Clermont Ferrand, France, Lycée Jeanne d'Arc ( Clermont Fd, France).) in 129th.
"Crouch executed the best he could under the conditions," said coach Scott Simmons. "Meshack has proven himself one of the best in the nation in any division, and Michael's win proves he is too."
Crouch now owns three NCAA national titles having also won the NCAA Indoor 5,000-meters and the Outdoor 1,500-meters. Under coach Scott Simmons, the Royals have recorded four top 15 finishes in four years with the 2009 and 2008 squads finishing seventh, while the 2007 squad took 15th.
Crouch will be the lone Queens harrier to compete in next weekend's US Cross Country Club Championships to be held at Charlotte's McAlpine Creek Park.
On an icy and muddy course after midnight snow showers, Queens University of Charlotte's women's cross country team displayed their strength and depth posting their highest national finish ever bettering their post-championship 13th place ranking with an impressive ninth place finish.
The Royals were led by the 33rd place All-American performance of junior Kimone Hewitt (Orange County, Calif., Segerstram High School). Queens success was due to the close spread of Maraya Slatter (Benson, N.C., West Johnston) (55th), Rosa Young (Spartanburg, South Carolina, Dorman Roebuck High School) (76th), Jessica Neville (Cold Spring, N.Y., Haldane) (85th), and Emilia Skolobowicz (Mystoice, Poland, Mystoice High School)(101st).
"These women have literally marched up the rankings from starting the season unranked to finishing ninth in the nation," said coach Scott Simmons. "Their success is all their own as they have done everything right through a very long, long season."
The Royals finished as the best team from the South, Southeast and South Central regions. Queens looks to remain and improve as a national power as they return all but senior Neville.
Where do you work? UNC Charlotte, Extended Academic Programs. I am currently working with distance educaction and summer school.
What's your favorite restaurant in Charlotte and why? Ru Sans. This is a Japanese restaurant that specializes in mostly sushi. The sushi is priced well and delicious! They have so much to choose from and many different choices. Rusan's is also very creative, my must-have is the crispy bagel roll!
How long have you lived in Charlotte? 16 years. I moved to charlotte with my family in 1994 from Poughkeepsie, NY.
When and why did you start running? I started in April 2010! I decided to start after trying to run the Homecoming 5K at UNC Charlotte, where I couldn't run, so I wanted to get in better shape.
What do you love about running? The way you feel that you've accomplished something after you run. I also like running with my husband and my friends.
Favorite place you've traveled and loved for running? I enjoyed running on the sandy shores at Kure Beach. I hope to do the 5k at Disney World next year.
What's your most memorable race and why? The Earth Day 5k in Monroe, because I was able to run most of it without being completed exhausted. It was also memorable after seeing my time and being impressed with myself!
Favorite Charlotte race? Hit the Brixx 5k -- fun with friends, good weather conditions and free pizza!!
Where is your favorite place to run in Charlotte? The Mallard Creek Greenway and UNCC
Favorite distance? PR? 5k, 37:56
What do you love most about the Charlotte Running Club? The fun newsletters with fun facts and race updates. The AWESOME wesbite!
If you were the President of the CRC, what would you try to change / make happen in the club? More discounts! Recruitment bonuses!
In a sport filled with Type As obsessed with both themselves and finding the perfect gear that will shave one minute off of their last 70.3, Kelly Fillnow is a breath of fresh air. She will never be consumed nor defined by this passion. It will never be all about her, no matter how good she gets. She wants to hear all about you and your last event (which was probably at least an hour slower). In fact, sitting down for this interview, it took 15 minutes just to get the conversation turned to the topic of Kelly so genuinely interested was she in everything unrelated to her meteoric rise. At Ironman Florida last year, she just discovered what compression socks and calf sleeves were, wore a borrowed, ill-fitting wetsuit for her very first ocean swim, and did not know how to change her tires. However, with Kelly the motto is “Just Push Play and Go” when the gun goes off, and she obliterated the competition.
Training with Kelly Fillnow is quite an adventure in itself. When you ride with Kelly, you embark on a journey that is all-inclusive. People are haphazardly getting on and off the route at various points, or looping back to the starting point to drop off and pick more up. Kelly may travel 23 mph in a race, but meander at 18 mph in training and not worry about it in the slightest. Her bike clanks, her helmet always seems to be on sideways, one leg of her shorts is rolled up, and her equipment is borrowed. It can make you wonder how she makes it from point A to point B, not to mention qualify for the Ironman World Championships in Kona. But really, it’s no surprise when you consider her path to Ironman started as standout collegiate tennis player wearing baggy sweatpants and old sneakers trying to get in a workout with the cross-country team. Truly a genetic marvel, put the kid on a Huffy and she would still kill it. It has never been all about the gear.
Born in Pittsburgh, Kelly moved to the Van Der Meer Tennis Academy in Hilton Head, South Carolina, for her freshman year of high school with her older brother Patrick and twin sister Meghan in order to concentrate on tennis. The family is no stranger to making concessions for athletic prowess, and Mr. Fillnow made the weekly 12-hour commute from Pittsburgh to Hilton Head so that the girls could get the coaching they needed.
The move paid off, and both Kelly and Meghan received tennis scholarships to Davidson College after finishing junior tennis ranked 12th in the country as a doubles team. The twins continued to play doubles together at Davidson, and Kelly also led the team in the number-one singles position. Her sophomore year, Kelly approached the cross country coach and asked if she could come to some of the practices in order to cross-train for tennis.
“I began coming to practices in these big baggy sweatpants and old running shoes, while the rest of the team had very official-looking singlets and running gear on,” says Kelly. “They were like, ‘Who in the world is this girl?’”
Not for long. By her junior year, the coach virtually insisted that Kelly become an official member of the team because she was by far the fastest runner they had, and the second fastest in the entire conference. The mentoring and encouragement she received from this coach would prove to be very important as she opted to take her fifth year of eligibility at Duke University while studying education. At the time she ran, their cross-country program was number one in the country, and Kelly earned fifth place at the regional meet and qualified for the NCAA team. Incredibly enough, she ended up being a much better runner than a tennis player!
Briefly leaving competitive running behind, Kelly worked in sports marketing for Davidson College and then met Sara Hart from Upgrade Lifestyle, a personal training, nutrition, and lifestyle coaching center. Kelly found that she was passionate about this business and set to work getting all of her training for the job—including a Level I USAT Triathlon coaching certification.
In 2006, Kelly and some friends randomly decided to enter a triathlon, her first: The Angels Race in Winston Salem. In true Kelly fashion, she swam in running clothes, did the bike in running shoes and shorts on a borrowed bike with a flat rear tire, and came in third overall out of 150 finishers.
In November 2008, Kelly achieved a personal record of 1:19 at the half marathon distance at the Outback Distance Classic in Jacksonville, Florida. To follow that up, she also PR’d in the marathon that February 2009 at the 26.2 for Donna/National Marathon for Breast Cancer by running a 2:57, winning her age group, and placing eighth overall.
However, she did not complete another triathlon until 2008. That year, she signed up for several races in the North Carolina Triathlon Series (NCTS), and either won or was within the top five finishers of all of them. At the very difficult Duke Half Iron distance race, she went under five hours in her first 70.3 (4:55) and took the women’s title. People aspire to do that for years before achieving it, and Kelly has never gone over five hours in a single one of her seven half iron distance races in two years. Her AVERAGE time for a 70.3 race is 4:50:12!
The next year proved even more eventful. Kelly qualified to represent Team USA in Concord for the Duathlon World Championships by placing second in her age group and third overall at Duathlon Nationals in Richmond, Virginia. Then, she proceeded to become the World Champion for Females 25–29 that September, and placed 17th in the overall world rankings. In addition, she won her age group at Ironman Florida in November of last year by going 10:16 in her first Ironman attempt, thereby qualifying for the World Championships this October in Kona.
Her coach, Cliff English of Cliff English Coaching (CEC) in Arizona, who also coaches 70.3 World Champion Samantha McGlone among others, believes her success is due in part to her attitude.
“One of Kelly’s greatest assets is that she doesn’t take herself too seriously,” says English, “yet she is a very coachable, cerebral athlete full of good questions. She is a great person with all the right traits to be successful, but like Sam (McGlone), she waits until the gun goes off to rise to the occasion. She has incredible drive, determination, and pain tolerance. Kelly is an absolute pleasure to coach.”
The results can go on and on and on. Kelly won Duathlon Nationals this year in Richmond, but opted not to go to Worlds because she is focusing on Kona. In addition to three other 70.3 races this season, she chose to race Ironman 70.3 Lake Stevens on August 15, where she earned her pro card by placing among the top three amateurs at the event (she was second). She ran a 1:27 half marathon off of the 56-mile bike to clench the age group title—a run that was seventh fastest overall.
“I’m really excited about next year and the prospect of racing pro. I am hoping that by starting with the pro field and knowing where I am based on their performances, it will really push me to get faster,” says Kelly. “I know it will not be easy and I will probably struggle at first, but I am not one to shrink from a challenge.”
She plans on putting at least two full distance Ironman events in her schedule, and five 70.3 events that play to her specific strengths as an athlete. In addition, she will compete in as many as two elite level duathlons and the P.F. Chang’s Marathon in Arizona in January.
“Both Cliff and I would like to see how fast I can run just an outright marathon now,” she muses. “But Kona should be the ultimate test. I feel like I’ve been waiting for an entire year for one big event! I can’t believe it is finally here, and I am ready to go—goals in hand.”
Most likely, the Ironman World Championships in Kona will be the last chance to see Kelly Fillnow in action as an amateur triathlete. Then, it is off to play with the big girls and everyone had better hang on to their helmets. If history is any indicator, it is going to be a wild ride.
Meredith Dolhare is a former top-ranked NCAA Division I tennis player turned multisport athlete who has compiled more than 2,400 miles of long-course racing in two years of. competition. The future of triathlon is in her hands as she raises two boys (10 and 12) who compete in regional races.
Since the club is about to cross over 400 members and in 2011, we are introducing a membership fee, it is important the leadership of the club continue to focus on sustainability and serving our members. As nature steps in our club growth, we are looking to join the Road Runners Club of America and adopt their bylaws. We have some liberty with their template that we have made throughout the document. If you are interested in some light reading, please take a peak and let us know what you think. The board of directors will be looking to approve the bylaws in January once all feedback has been received and incorporated into the document.
BYLAWS OF CHARLOTTE RUNNING CLUB A MEMBER OF THE ROAD RUNNERS CLUB OF AMERICA, INC.
ARTICLE I – NAME The name of this organization is the "Charlotte Running Club" ("CRC”).
ARTICLE II – PURPOSES The CRCs stated purpose is to bring the expansive, diverse, and excited Charlotte running community together under one umbrella through group runs and social events.
To be a member of CRC, individuals must: 1. Pay CRC dues annually; 2. Be at least 12 years old; 3. Allow membership or participation without regard to race, creed, color, national origin, gender, sexual orientation, or physical condition, 4. Comply with CRC bylaws, rules, policies and procedures governing membership; and 5. Operate according to local, state and federal laws pertaining to such organizations and be an RRCA member in good standing at all times.
ARTICLE IV—DUES Annual dues for membership are established by a majority vote of the CRC board of directors (“board”).
Members dues are paid by February 1 are considered to be in good standing. Those whose dues are not paid by February 1 are in arrears and cannot receive club benefits, including, but not limited to, the right to vote at CRC meetings, local running store discounts, and receipt of bi-weekly newsletter.
The number of members as of February 1 is the total on which the CRC annual dues for the following calendar year are calculated.
ARTICLE V – MEETINGS OF THE GENERAL MEMBERSHIP A. Annual Meeting. An annual meeting of the CRC membership shall be held on a date and at a location determined by the CRC Board and shall be announced no less than two (2) months prior to the meeting.
B. Special Meetings. Other meetings may be conducted as deemed necessary by the President. The President shall call a membership meeting upon the written request of not less than twenty-five percent of the total membership or by a majority of the CRC Board.
C. Notice. Written notice stating the location, day and time of the meeting and, in case of a special meeting, the purpose for which the meeting is called, shall be delivered not less than ten nor more than fifty days prior to the date of the meeting to each member entitled to vote at the meeting.
D. Voting. Each club member shall be entitled to one vote.
E. Proxies. Club members unable to attend the membership meeting may designate an individual member of the club in their state as proxy.
F. Quorum. Four officers and 25 club members (and/or proxies) shall constitute a quorum.
G. Order of Business. The order of business at the annual meeting shall be as follows: 1. Call to Order 2. Roll-call 3. Action on minutes of preceding meeting 4. Reports, if any, of officers 5. Report of Board of Directors 6. Report of Committees 7. Unfinished business, if any 8. New business 9. Election of officers and directors (every other annual meeting, once every 2 years) 10. Announcement of location of succeeding annual meetings 11. Adjournment
H. Informal Action. Any action required or permitted to be taken at a meeting of members may be taken without a meeting if a consent or consents in writing setting forth the action so taken, shall be signed by the members having not less than the minimum number of votes that would be necessary to authorize or take such action at a meeting at which all members having a right to vote thereon were present and voted. Prompt notice of the taking of the corporate action without a meeting by less than unanimous written consent shall be given to those members who have not consented in writing.
ARTICLE VI – BOARD OF DIRECTORS The general membership elects eight people to serve as the CRC board of directors: president, vice president, treasurer, and five elected directors. The president appoints one of these eight people to serve as secretary.
A. Board responsibilities. 1. The board is the governing authority and has total oversight over the management of CRC affairs. It carries out all the objectives and purposes for which the CRC is organized. This general mandate includes, but is not limited to, setting CRC policy, financial oversight, strategic planning, fund raising, legal oversight, determining and monitoring the CRC’s programs and services, and elevating the CRC’s public image. 2. The board sets policies on all disputes and grievances. 3. The board may delegate to specific officers and/or members the powers provided for in these bylaws.
B. Elections. 1. Elections will be held every 2 years. 2. General rules. a. All nominees for board positions must be members of the CRC. The president and vice president must be members of CRC for at least six months prior to election. b. A board member may serve in only one board position at a time, except for the secretary. c. A board member may accept nomination and run for election to another board position without resigning. 3. Terms of office. a. The term for all elected board positions is approximately two years, defined as follows: the term begins on the first day of the calendar month following the initial election and lasts until the comparable day two years hence, when the next convention is held. For purposes of term limits, such terms are considered to be precisely two years. b. An officer or director may be reelected to the same office or to a different office. c. Consecutive years of service on the board (see art. VI.B.3.a) cannot exceed eight years. d. After the maximum allowable period of service just described has been fulfilled, there is a mandatory period of being off the board for at least two years (see art. VI.B.3.a) before an individual is again eligible to serve on the board. 4. Nominating Procedure. See Article VIII.B.1.b. 5. Election process. At the annual meeting, each open position (see VI.B.1 above) is voted on separately and is filled by the candidate receiving a majority of votes cast. When more than two candidates are nominated and a majority vote is not reached on the first ballot, the candidates having the two highest number of votes are put on a ballot for a runoff.
C. Board meetings. Robert's Rules of Order govern the proceedings of all board meetings, when not inconsistent with these bylaws. 1. The board holds at least one regular meeting each year, as called by the president. Additional (special) meetings may be called (a) by the president or (b) at the written request of at least one-third of the board. 2. Each board member is notified in writing or via email of the time and place of a meeting at least seven calendar days prior to the meeting. 3. Quorum. Five board members are a quorum for the transaction of business. The act of the majority of those present and voting is binding. 4. Board members may attend a meeting by telephonic or similar equipment by means of which everyone participating in the meeting can hear each other. A board member participating in a meeting by this means is deemed to be present in person at the meeting. 5. The board may act without meeting in person if consent, in writing or via email, setting forth the action so taken, is signed or agreed upon via email by all of the board members. The consent must show the board member’s signatures, either written or electronic.
E. Vacancies. No vacancy created by the resignation of a board member may be filled until the resignation has been submitted in writing or via email to the president. 1. If the office of the president becomes vacant, the vice president may choose to become president to fulfill the unexpired portion of the term. The vice president must decide within seven days after the vacancy occurs. If the vice president declines the position, the vice president convenes a special meeting of the board to elect a person to fulfill the unexpired portion of the term. The meeting must take place within 30 days after the vacancy has occurred. 2. The president fills any vacancy in other board positions with an eligible person, although the board may, by majority vote, overrule any particular choice. That person fulfills the unexpired portion of the term.
F. Removal from Office. 1. As determined by a majority vote of the other board members, an officer or director may be removed from office for: a) missing two consecutive regular board meetings without an excuse approved by a majority of the board; (b) illegal (unlawful) activity; or (c) not carrying out or fulfilling the duties of the position. 2. The appointed secretary may be relieved of secretarial duties and a different board member assigned to those duties by the president, although the board, by majority vote, may overrule any particular choice. G. Duties of the president. The president (a) provides leadership to the board by proposing policies and practices, (b) presides at all board meetings and membership meetings, (c) oversees all of the CRC provisions, objects and purposes, (d) appoints the members (including chairpersons) of committees and task forces (but see Art. VIII.A.1), (e) recommends to the board the creation and disbanding of temporary committees, (f) is an ex-officio member of each committee except the Nominating Committee, (g) reports in writing with recommendations at the annual meeting, (h) delegates or assigns specific functions or program responsibilities to other members of the board (although the board may overrule any particular such action), and (i) performs all other duties that pertain to the office or that may be specified in these bylaws or specified by the board. H. Duties of the vice president. In the absence of the president or in the event of the president's disability or refusal to act (as agreed upon by at least a majority of the board), the vice president performs the duties of the president, and when so acting, has all the powers of and is subject to all restrictions of the president. The vice president also discharges such other duties as may from time to time be required of the vice president by the president or by the board. I. Duties of the treasurer. The treasurer: 1. Ensures that CRC finances are managed according to generally accepted accounting principles (GAAP) for nonprofits and that funds are secured, deposited, invested, spent and reported according to the board's policies and procedures. 2. Is responsible for timely filing of tax returns. 3. May recommend that any or all of the above duties be delegated to employed staff, volunteers or independent professionals as the board may choose, provided, however, that the treasurer is responsible for oversight of such tasks.
J. Duties of the secretary. The secretary is responsible for: (a) recording the minutes of all board and membership meetings, (b) effectively managing and authenticating the CRC records, (c) verifying the voting list for the annual meeting, (d) counting ballots at the annual meeting, and (e) all other duties normally associated with the office of secretary. Any or all of these secretarial duties may be delegated to employed staff, volunteers or independent professionals as the board may choose, provided, however, that the secretary remains responsible for oversight of these tasks. K. Duties of directors. Directors fulfill the functions assigned by the president, the board, and as may be set forth in these bylaws.
A. General rules. 1. Appointing authority. The president has sole authority to appoint members (including the chairperson) of a committee, fill vacancies, and release any committee member(s) (with or without cause) from further duty; however, the board may, by majority vote, deny one or more of those actions. 2. Length of service of committee members. Members are appointed promptly after each annual meeting (or promptly after the creation of a committee). The length of service for all committee members terminates at the end of the next annual meeting; the president may then reappoint selected members and appoint new members (although the board, by majority vote, may overrule any particular choice). 3. Quorum and manner of acting. A majority of a committee constitutes a quorum, and the act of a majority of the members present at a meeting at which a quorum is present is the act of the committee. Each committee may adopt rules for its own governance not inconsistent with these bylaws or with rules adopted by the board.
B. Committees and support groups. Committees and support groups include: (a) operational, ongoing or annual functions and programs not designated as permanent in these bylaws, and (b) ad hoc committees such as task forces and special panels. 1. Creation and dissolution. Committees not otherwise listed in these bylaws are formed and/or dissolved by a majority vote of the board. The board may take this action based on the recommendation of the president, executive director, a CRC member, or through its own deliberations. 2. Terms. All committees formed by the board continue until the next annual meeting, unless dissolved sooner by the board. After that annual meeting, all committees are either reauthorized by the board or allowed to terminate. For reauthorized committees, members are appointed as described in the general rules of paragraph A, above.
The board is kept informed of the activities and progress of each group and has oversight duties only in regard to the final outcome (approval, acceptance or rejection, ratification, etc.). Outcomes that do not meet with board approval may be returned to the group for justification, reconsideration, or further work as needed.
VIII. FINANCES A. Contracts. The board may authorize any officer to enter into any contract or execute and deliver any instrument in the name of and on behalf of the CRC with a majority vote by the board.
B. Checks. All checks, drafts or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the CRC are signed by authorized officers or employees and in accordance with policies and procedures adopted by the board.
C. General Funds. All monies are deposited to the credit of the CRC in banks that are members of or whose deposits are insured by the Federal Deposit Insurance Corporation or other government insurance agency.
The president reviews the status of the general fund at least quarterly. At the same time, he/she reviews a forecast of estimated deposits and disbursements for the succeeding quarters. If the president and the treasurer determine that the balance of general funds exceeds the amount required for routine operating expenses, then the excess funds may be invested as authorized by the board.
The board is responsible for preparing an annual budget that is approved by majority vote of the board by no later than March 1 of each calendar year. The Treasurer shall maintain the budget and provide actual vs. budget updates at each board meeting. The budget shall be communicated to all club members and is available upon request to any club member.
The use of club funds must support the club purpose and receive majority approval from the board of directors in electronic approval. All club expenditures should be recorded against the budget. Reimbursement requires the submission of a receipt to the Treasure along with electronic approval from a majority of the board members.
ARTICLE IX - SAVINGS CLAUSE Failure of literal or complete compliance with provisions of the bylaws with respect to dates, times and notice, or the sending or receipt of the same, or errors in phraseology of notice of proposal, do not invalidate the actions or proceedings of the members at any meeting, as long as the members judge (by majority vote) that no substantial injury to the rights of members has occurred.
ARTICLE X - TAX STATUS REQUIREMENTS AND DISSOLUTION No part of the net earnings of the CRC inures to the benefit of, or is distributable to, its members, trustees, officers, or other private persons; except that the CRC may pay reasonable compensation for services rendered and may make payments and distributions in furtherance of the purposes set forth in Article II. No substantial part of the CRC’s activities can be the carrying on of propaganda or otherwise attempting to influence legislation. The CRC may not participate in, or intervene in (including the publishing or distribution of statements), any political campaign on behalf of any candidate for public office. Regardless of any other provision of these articles, the CRC may not carry on any other activities not permitted to be carried on by a corporation (a) that is exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code or (b) contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code. Upon dissolution of the CRC, the board will distribute the assets (a) for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code; or (b) to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of will be disposed of by the circuit court of the county in which the CRC’s principal office is located. Such assets must be solely for purposes or to organization(s) that said Court determines operate exclusively for the tax-exempt or public purposes, as just described. ARTICLE XI – INDEMNIFICATION Any former or current RRCA director or officer, or other such persons so designated at the discretion of the board, or the legal representative of such person, is indemnified by the RRCA against all reasonable costs, expenses and counsel fees, paid or incurred in connection with any action, suit, or proceeding to which any such person or his/her legal representative may be made a party by reason of his being or having been such a director or officer, or serving or having served the corporation, except in relation to matters as to which he is found guilty of negligence or misconduct in respect of the matters in which indemnity is sought and in relation to matters settled or otherwise terminated without a final determination on the merits where such settlement or termination is predicated on the existence of such negligence or misconduct. ARTICLE XII – AMENDMENTS A. Procedure. These bylaws may be amended by two-thirds of those voting at an annual meeting, as follows: (a) a proposed amendment must be submitted in writing or via email to the CRC board at least 30 days preceding the annual meeting; (b) the board may consult with the originator regarding possible editing, interpretations and modifications; (c) the board by majority vote determines its position for, against, or for with a recommended change; and (d) the board returns the proposal along with its position so that both the proposal and board position can be included in the notice of the annual meeting. In emergency or extraordinary situations, as defined by the board, the board (by two-thirds [2/3] vote of the entire board) may waive the 30-day submission deadline and bypass the requirement of including the proposed amendment in the notice of the annual meeting. In such emergency cases the board must communicate the proposed amendment and board position to the membership at least 5 days prior to the meeting. B. Resubmission. A proposed amendment, which has not been recommended by the board and has been defeated at the annual meeting may not be resubmitted until at least one annual meeting has intervened. The board determines, in its sole discretion, whether an amendment is sufficiently similar to one previously considered to be governed by this subsection. C. Effective Date. An amendment becomes effective upon adoption, unless another date is specified as part of the amendment. D. Codification. The board may renumber, revise, codify and correct any provision in these bylaws, and in the rules, policies, procedures and regulations of the CRC, to eliminate errors, to correct spelling and grammar, to provide consistent numbering and to bring about proper order and sequence, but in so doing it may not change the meaning of any provision.